Job Title: Volunteer Event Guide

Organization: ROCO Chicago, 5408 N Kedzie, Chicago, IL 60625

Location: Chicago, IL

Duration: min 1 year

Responsibilities

As a volunteer event planner, your primary responsibilities will include, but are not limited to:

1. Assisting the event planning team with the development and execution of community foundation events, such as fundraisers, networking events, workshops, and conferences.

2. Collaborating with team members to brainstorm event ideas, themes, and concepts in line with the foundation's mission and goals.

3. Researching and identifying potential event venues, vendors, and suppliers, as well as assisting in the negotiation of contracts and agreements.

4. Helping with the creation and management of event budgets, ensuring that expenses are tracked and controlled.

5. Assisting with event promotion and marketing efforts, including creating and distributing promotional materials and updating the foundation's website and social media channels.

6. Supporting the coordination of event logistics, such as transportation, parking, and accommodations for attendees, speakers, or performers.

7. Helping with the management of event schedules and timelines, ensuring that all activities run smoothly and on time.

8. Assisting with on-site event management, including setup, coordination with vendors, and addressing any issues that may arise during the event.

9. Participating in post-event tasks, such as collecting feedback from attendees, evaluating event success, and providing reports to the foundation team.

10. Attending regular team meetings and contributing to the continuous improvement of the foundation's event planning processes and strategies.

Expectations

1. A passion for event planning and a willingness to learn and develop new skills.

2. Excellent communication and interpersonal skills, with the ability to work effectively both independently and as part of a team.

3. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.

4. A proactive, problem-solving mindset and a commitment to delivering high-quality events.

5. Flexibility to work occasional evenings and weekends, as required for event planning and execution.

6. Familiarity with social media platforms and basic marketing principles is a plus.

To Apply:

If you are interested in joining our team as a rookie volunteer event planner, please submit your resume and a brief cover letter detailing your interest and relevant experience to [Contact Email]. We look forward to hearing from you!