See also: ROCO Room Setups | ROCO Inventory | ROCO Parking | All FAQs
Steps to organizing a ROCO event
- Check the ROCO Calendar for any potential conflicts
- Reserve your room: reserve ROCO (google form/72h)
- Confirm approval with ROCO Staff
- Each event must be assigned a ROCO Event Sponsor (a delegated volunteer)
External Events
👉 Sign and email ROCO Rental Agreement to [email protected]
Internal events
If you are a ROCO volunteer/event organizer, for all internal ROCO events:
👉 Follow our ROCO Event Organizing Template.
External events: We recommend reading the above document; you may find it helpful.
Frequently Asked Questions
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What are the steps to organize a ROCO Event?
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What are the amenities/inventory available at ROCO?
Check our ROCO Inventory page and all the photos of the ROCO inventory.
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How many people does ROCO fit?
There are multiple types of room setups at ROCO. The max number of chairs we can fit in the main room is about 100.
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How can I provide feedback to ROCO?
Thank you for organizing an event at ROCO. Please take a couple of minutes to help us improve:
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How do I get a purchase approval?
As an event organizer, there are multiple types of expenses you may incur in your volunteering activity for ROCO. We understand it.
Purchase Types:
- Small consumables
- Anything less than $25. These do not require any sort of approval. You will be reimbursed for your expenses at your request.
- Everything else
- Any decoration/design, collectibles, or utility items must be approved.
As it stands, we need to approve any piece of equipment (any non-consumables) that are bought for ROCO. Yes, even if you're spending your own money :)
Please keep in mind that we already have a lot of equipment, and we must be aware of storage and design requirements, and we may already have the piece of equipment you need.
Ready to make a purchase?
- Small consumables
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How do I get reimbursed for purchases?
If you've made a purchase for ROCO, and assuming your purchased was approved (after you opened a purchase request) you can get reimbursed.
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